PRIVACY POLICY

Effective Date: 19/11/2025
Last Updated: 19/11/2025

1. INTRODUCTION

Embodied Performance System ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website embodiedperformance.com (the "Website") or engage with our services.

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data Controller:
Andre Duquemin
Embodied Performance System
Guernsey, Channel Islands
Email: contact@embodiedperformancesystem.com

2. INFORMATION WE COLLECT

2.1 Personal Information You Provide

We collect information you voluntarily provide when you:

• Fill out contact forms or inquiries
• Register for programs or assessments
• Subscribe to our email list
• Communicate with us via email or phone

This may include:

• Name
• Email address
• Phone number
• Professional information (coaching credentials, business details)
• Payment information (processed securely through third-party payment processors)

2.2 Automatically Collected Information

When you visit our Website, we automatically collect certain information about your device and browsing behavior:

• IP address
• Browser type and version
• Device type
• Pages visited and time spent on pages
• Referring website
• Geographic location (approximate)

This information is collected through cookies and similar technologies (see Section 5).

2.3 Information from Third Parties

We may receive information from third-party platforms such as:

• Payment processors (PayPal, ThriveCart)
• Email marketing services (Go High Level)
• Analytics providers (Google Analytics)

3. HOW WE USE YOUR INFORMATION

We use your personal information for the following purposes:

3.1 Legitimate Business Interests

• To provide and deliver our services (coach training programs)
• To process payments and manage your enrollment
• To communicate with you about your inquiries, programs, or services
• To send marketing communications (with your consent)
• To improve our Website and services
• To analyze Website usage and trends
• To comply with legal obligations

3.2 Legal Basis for Processing (UK GDPR)

We process your personal data under the following legal bases:

• Consent: When you opt-in to marketing communications
• Contract: To fulfill our obligations when you enroll in programs
• Legitimate Interests: To operate our business, improve services, and communicate with prospective clients
• Legal Obligation: To comply with tax, accounting, and regulatory requirements

4. HOW WE SHARE YOUR INFORMATION

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

4.1 Service Providers

We work with trusted third-party service providers who assist us in operating our business:

• Payment Processors: PayPal, ThriveCart (for secure payment processing)
• Email Marketing: Go High Level
• Website Hosting: Hostinger
• Analytics: Google Analytics (anonymized data)

These providers are contractually obligated to protect your data and use it only for the purposes we specify.

4.2 Legal Requirements

We may disclose your information if required by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).

4.3 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you via email and/or prominent notice on our Website.

5. COOKIES AND TRACKING TECHNOLOGIES

5.1 What Are Cookies?

Cookies are small text files placed on your device by websites you visit. They help websites remember your preferences and improve your experience.

5.2 Types of Cookies We Use

• Essential Cookies: Required for the Website to function (e.g., session cookies)
• Analytics Cookies: Help us understand how visitors use our Website (e.g., Google Analytics)
• Marketing Cookies: Used to track visitors across websites for advertising purposes (if applicable)

5.3 Managing Cookies

You can control or delete cookies through your browser settings. Note that disabling certain cookies may affect Website functionality.

To opt-out of Google Analytics:
Visit Google Analytics Opt-out Browser Add-on

6. DATA RETENTION

We retain your personal information only as long as necessary for the purposes outlined in this Privacy Policy or as required by law.

• Contact Inquiries: 2 years from last contact
• Program Enrollments: 7 years (for accounting/tax purposes)
• Marketing Data: Until you unsubscribe or request deletion
• Website Analytics: Anonymized data retained indefinitely

7. YOUR RIGHTS UNDER UK GDPR

As a UK data subject, you have the following rights:

7.1 Right to Access

You can request a copy of the personal data we hold about you.

7.2 Right to Rectification

You can request correction of inaccurate or incomplete data.

7.3 Right to Erasure ("Right to Be Forgotten")

You can request deletion of your personal data, subject to legal obligations.

7.4 Right to Restrict Processing

You can request that we limit how we use your data.

7.5 Right to Data Portability

You can request a copy of your data in a structured, machine-readable format.

7.6 Right to Object

You can object to processing based on legitimate interests or for direct marketing purposes.

7.7 Right to Withdraw Consent

If processing is based on consent, you can withdraw it at any time.

7.8 Right to Lodge a Complaint

If you believe we have not handled your data properly, you can lodge a complaint with the UK Information Commissioner's Office (ICO):

Information Commissioner's Office (ICO)
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: https://ico.org.uk

8. HOW TO EXERCISE YOUR RIGHTS

To exercise any of your rights, please contact us at:

Email: contact@embodiedperformancesystem.com

Postal Address:
Andre Duquemin
Embodied Performance
Health Space
St Martins
Guernsey, GY4 6RX
Channel Islands, UK

We will respond to your request within one month of receipt.

9. DATA SECURITY

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, or misuse.

Security measures include:

• Secure Socket Layer (SSL) encryption for data transmission
• Secure payment processing through PCI-compliant providers
• Regular security audits and updates
• Restricted access to personal data (only authorized personnel)

However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

10. INTERNATIONAL DATA TRANSFERS

Your information may be transferred to and processed in countries outside the UK, including the United States, where our service providers (e.g., PayPal, ThriveCart, Go High Level, Google) are based.

When we transfer data outside the UK, we ensure appropriate safeguards are in place, such as:

• Standard Contractual Clauses (SCCs) approved by the UK ICO
• Adequacy Decisions for countries deemed to have adequate data protection

11. CHILDREN'S PRIVACY

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information promptly.

12. THIRD-PARTY LINKS

Our Website may contain links to third-party websites (e.g., YouTube, LinkedIn, payment processors). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

13. MARKETING COMMUNICATIONS

13.1 Consent

We will only send you marketing emails if you have:

• Opted in via our Website or assessment form
• Enrolled in our programs (we may send updates and related content)

13.2 Unsubscribe

You can unsubscribe from marketing emails at any time by:

• Clicking the "unsubscribe" link in any email
• Contacting us at contact@embodiedperformancesystem.com
• Updating your preferences via your account (if applicable)

Note: Even if you unsubscribe, we may still send transactional emails related to your enrollment or inquiries (e.g., payment confirmations, program updates).

14. UPDATES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.

When we update this policy:

• We will post the new policy on this page with a revised "Last Updated" date
• If changes are significant, we will notify you via email or prominent notice on our Website

We encourage you to review this policy periodically.

15. CONTACT US

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: contact@embodiedperformancesystem.com

Postal Address:
Andre Duquemin
Embodied Performance
Health Space
St Martins
Guernsey, GY4 6RX
Channel Islands, UK

16. CONSENT

By using our Website or providing your personal information, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.

End of Privacy Policy

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